Weekly staff meeting, management meeting, or any team meeting discuss important agenda regarding team productivity, issues, concerns, projects, etc. That's why it's important to have office team meeting minutes that you can use as a reference for your next meeting. If you have no idea where to start in creating a meeting minutes, we have ready-made Team Meeting Minutes Templates in Microsoft Word that you can download and use in any device! These templates are complete with user-friendly features to help you customize, print, and share your team meeting minutes more efficiently. With these templates in your repository, you will no longer dread writing your team meeting minutes every again!
How to Write a Team Meeting Minutes in Microsoft Word
According to an article in Today I Found Out, the term "minutes" in meeting minutes has nothing to do with time, but rather with the sense of condensing a large object into a small or minute object. Hence, meeting minutes are just a summary of the topics during a meeting. If you are having a hard time writing team meeting minutes, we have some tips below that you can use while using Microsoft Word and other word processing software.
1. Get Ahead
Before an internal team meeting begins, you must familiarize yourself with the agenda and topics. A good way to start your meeting minute-taking is to learn in advance and provide a brief summary of each topic. Doing this ensures that you can focus more on the important details during the meeting.
2. Improve Your Note-Taking Skill
Meeting minutes are an integral part of a business and professional life. And being the person responsible for taking notes of the minutes means that you need to be efficient in note-taking. It is good practice to hone your typing skills or maybe even learn stenography to make your handwriting faster and efficient.
3. Learn to Differentiate
As part of your note-taking skill, you must learn how to differentiate actions from remarks. You should also learn how to identify topics or details to note and which to leave out. Having this talent will make your note-taking easier and more efficient.
4. Organize Your Notes
After the meeting, you should organize your notes to create one whole and complete document. The minutes should be easily understandable to the meeting attendees. Although you have developed a note-taking system of your own, it is important to have the ability to translate it into a form that other people understand.
