Whether you made a request for a delivery of a vital equipment for your business or sent a job application form. If you wanted to know the result or the date of the delivery, you made a follow up. The same is also true if you were requesting payment from a client, you ought to make a follow up. Sometimes there is a need to formalize these request therefore you must write a follow up letter. instead of writing a letter from scratch, you can take a look at our website's collection of ready-made follow up letter templates that you can edit and download in your PC and mobile device. Try one out today!
How to Write a Follow Up Letter
There is a need to know updates on the things that we are interested in, A lot of things can happen without your knowledge. That is why it is necessary to write a follow up letter. Writing a follow up letter is just like writing any other letter it follows a format and it carries the message you want the recipient to receive. Learn about writing follow up letters with the steps written below.
1. Begin with the Heading
Every formal letter follows the basic format of writing letters. The basic of basics when writing a letter is writing the heading. The heading contains information such as the date when the letter was written, the address and contact information of the author. It also contains the name and address of the recipient.
2. Proper Greeting is a Must
A letter can be a formal document, therefore an author must follow proper etiquette when it comes to writing a letter, no matter what their intentions are. Therefor the recipient of your letter should be greeted properly.
3. Body of the Letter
The body of the letter is the most important part of your letter because it contains the message you want the recipient to know. Every written letter will have varying contents depending on their purpose.For example, writing a cover letter so that it can accompany your resume. Since you are writing a follow letter, then you will write your letter according to your needs, which is asking for a follow up. Remember that you should write your letter in a diplomatic but straight to the point manner.
4. Closing Remarks
Your follow up letter needs to concluded. This the last part in your writing checklist That is why you must write the closing remarks. In writing your closing remarks you must express you hope of getting your updates soon and thank them for the effort and time they are giving to entertain your request. Upon completing your closing remarks don not forget to affix your signature above your full name.
5. Proofread
Committing mistakes in grammar and spelling are pretty common when writing. So, to be safe, you must go over your letter again and again, because there is literally a list of things that can go wrong when writing.
