Employment Letter Template in Word

Communicate Duties and Conditions to New Employees with Employment Letters. Whether for Accountant or Engineer, Template.net's Free Employment Letter Word Templates are Professional and Relevant. Each Word Document Sample is Written by Our Experts Where You Still Get the Freedom to Add, Replace, or Delete Sections. Aside from Word Files, These Templates are Downloadable in PDF Format. Download Now!

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Need to verify an applicant's employment history? Perhaps you have to send a message about a job offer? Make it possible with the help of our printable Employment Letter Templates in Word! These professionally written letters feature a pre-formatted content that is 100% editable for your convenience. That way, you can produce quality letters for your company in mere minutes. It's an excellent tool for employers and recruitment officers who don't have the luxury of time to create letters from scratch. Don't let this opportunity slip away. Download today to get started!

How to Create an Employment Letter in Word

In December 2019, the National Conference of State Legislatures revealed the unemployment rate in the U.S. remained unchanged at 3.5%, with only 145,000 jobs added to the market. This economic phenomenon has many businesses on the edge of their seats, as they make crucial decisions about who they hire. As an employer, communicating with promising job candidates can be tricky. You'll want to make sure to paint your company in a good light. Thus, here are a few letter-writing tips to help you out.  

1. Define Your Objective

Employment letters can come in the form of cover letters, employment verification letters, offer letters, and the like. With the many purposes that it can serve, you'll need to make sure the letter you are writing can get a specific message across. Identifying your objective will make it easier to determine what to include and what to leave out in your letter. 

2. Avoid Using Boilerplate Statements 

You can't always avoid boilerplate texts. However, that shouldn't be an excuse for your business letters to sound the same. Instead, take the time to customize what you're going to say to each of your recipients. It's one way to make your message seem more convincing to the person reading it. 

3. Get into the Specifics

Brief and concise letters are always an advantage. In a reference letter to a landlord, for instance, the letter provides proof of one's employment. Property owners will look into one's employment details to confirm that the individual has the financial capacity to pay for monthly rent. Prioritizing the specifics is one way to keep your letter direct to the point. 

4. Don't Forget to Sign It

Remember to sign and date the letter. Signatures add credibility to the employee letter by verifying its content. It also helps to add your contact details in case the receiving party intends to get in touch with you for further clarification. 

Frequently Asked Questions

What is an employment letter?

An employment letter is a formal document written by an authorized representative to confirm one's current or former employment with the company. It provides basic information about the individual's employment, such as the person's job position and salary. Some employment letters may even act as an employment contract with a company.

Why do people need letters of employment?

Employment letters are often necessary when applying for a bank loan, obtaining a visa, renting a property, or getting a job. Details in the letter typically support a person's application by confirming the individual's employment with a company. 

How do I get a letter of employment?

Get in touch with someone from the HR department where you work to leave a request for the letter. For smaller businesses without the Human Resources sector, you can approach your office manager directly for assistance. 

How long is the validity of an employment letter?

Although employment letters don't have an expiration date, it's essential to obtain a new copy of one whenever necessary. Doing so ensures that the information delivered remains accurate and up to date. 

What does an employment verification letter include?

Employment verification letters are often useful in terms of character reference. But these letters tend to serve a specific purpose, and it would be best if you stick with the data requested by your recipient.