Construction projects cover a lot of specific expenses due to their massive scope of work. In that case, you, as the contractor or subcontractor, will have difficulties keeping track of all of them. That's why purchase orders are a must for every construction company. So for the benefit of you and your construction company, take advantage of our printable, editable, and downloadable Construction Purchase Order Templates in Google Sheets. The format and layout of each of these templates were specifically designed to become fully functional purchase orders. You may also personalize and customize them if there's a need. In just minutes, you'll have countless copies of them. So start creating your construction purchase orders by downloading these templates now!
How to Make a Construction Purchase Order in Google Sheets
According to Designing Buildings Wiki, purchase orders are useful in controlling the buying of materials from construction suppliers, and they're essential for record-keeping. That said, having purchase orders in your construction company will help you as the contractor, and the clients in clarifying the quantity and pricing of ordered construction items. So next time, when you deal with clients, make sure to have copies of construction purchase order forms. Our guide below will help you to create one in Google Sheets.
1. Embed Your Company Profile
In the upper part of the purchase order, you must indicate the complete profile of your construction company. It signifies that the purchase order is an official document of your company. What you must state are your company name, office address, contact number, and email address. You may also include the official seal or logo of your company. Do this process as well with your company's other documents, such as invoice forms and payment order forms.
2. Provide Space for Contractor and Client Info
A purchase order form is a written representation of the transaction between you and a client. With that in mind, you must provide a space at the beginning of the order form where contractor and client info must be stated. That, of course, includes the complete names and contact details. With a contractor and client info, it'll be easier for both parties to reach out to one another in case some issues arise with the purchase order transaction.
3. Establish Table for Construction Item Details
Just like a restaurant order slip help by waiters to list a diner's ordered dishes, you must establish a table on your purchase order form. The table is where the details of the construction items will be stated, such as their quantity, unit price, and description. Make sure that the cells of the table are spacious enough for item details to be inputted. You may refer to our Construction Purchase Order Templates for this matter.
4. Make Space for Remarks and Notes
A contractor and a client must have open communication to ensure that their transaction will be successful and errorless. To achieve that, you should opt to establish a space below the table where a client can write important remarks and notes regarding his/her ordered items. In return, you, as the contractor, will have a better insight into the client's specific demands and needs concerning the construction items.
5. Provide Blank Spaces for Signatures Below
Like contract documents and agreements, signatures are also important for construction purchase orders. They seal the deal. That said, you must provide blank spaces below the purchase order form where the signature of the contractor and client should be affixed. The signatures imply that the client and contractor agree and acknowledge the contents of the purchase order. Additionally, there are times when a client wants to change his/her order. What you'll need for that matter are change order forms.
