The most valuable resource of every business is its employees. Without them, operations won't run, and nothing will be accomplished. For those reasons, you must properly manage your company's employees as the HR manager. Among the things you need to do is calculate their salary payroll and plot their shift schedule. To help you perform those tasks, you may want to consider using our 100% customizable HR Payroll and Scheduling Templates in Google Docs. These templates make payroll calculations and work schedule plotting simple, easy, and fast. You just need to fill in data about the employees' salary scale and the time of their work. Lighten your workload as an HR manager by downloading these templates now!
How to Create an HR Payroll and Scheduling in Google Docs
Payroll and shift scheduling always come together when employers calculate the monthly pay stub of their employees. The amount of time that an employee renders at work will determine the overall total of his/her salary. The Houston Chronicle states that payroll can affect some aspects of a business, which stems from employee morale up to its financial stability. Your responsibility as a human resource manager is to avoid those two factors from collapsing. So make sure to calculate the employee's payroll and plot the shift schedules carefully and accurately. Our guide below will help you in creating payrolls and work schedules.
1. Divide Workloads Equally
Each employee in the company is considered as equals. No one is above the other. Basically, you'll be paying each of them the same amount of salary, and so their working hours must also be the same. See to it that their shift schedules are the standard length, most likely eight or nine hours. It's up to the employees or their supervisors whether they should work overtime.
2. Budget Labor Expenses
Remember that among your duties is also to stabilize the financial stability of your company. To do that, you must budget the company's labor expenses. A large chunk of that is employee salary. Make sure that the budget is enough to pay each employee the right salary amount. And also, don't overlook the expenses for their monthly compensations and mandatory benefits.
3. Use a Timesheet
Using a timesheet in plotting work schedules and calculating the employees' monthly payroll makes things a lot more convenient. With that particular type of sheet, you can easily connect and coincide an employee's number of rendered hours with the salary amount of which he/she must receive. In that case, the payroll of the employees will be free from errors. Moreover, you may also use a blank calendar aside from a simple timesheet.
4. Add/Deduct If Necessary
Although there are basic pays, an employee's monthly total salary may vary depending on their punctuality and productivity. In cases when an employee underperforms or didn't render enough working hours, you should deduce his/her salary accordingly. And if an employee works overtime and exceeds the required productivity, you must add his/her total paycheck based on those positive outcomes.
For the case of overtime work, make sure to check the employee's timekeeping records for the month or week.
5. Consult with Supervisors
Supervisors know the overall performance and status of the employees on a more personal level. That said, they can provide you with more insight, whether a particular employee is deserving of incentives or salary deductions. Supervisors can also help you in plotting work schedules since they're the ones facilitating the operations directly. And as a core function of your job as an HR manager, talking to the supervisors enables you to know the strengths and weaknesses of the employees, and whether they have concerns with the company's employee relations procedures.
