Follow Up Letter Template in Google Docs

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Follow-up letters are sent by applicants to their potential employers one to two weeks after sending in their resumes, in instances when they haven’t heard back from them. The follow-up letters serve two major purposes: it helps the recruiter recall your application, or review it in case the resume got lost in the mail; it shows them your enthusiasm for the job. Our website offers numerous editable follow-up letter templates for you to use. Simply sign up for our website to gain access to our library of follow-up letter templates now.

How to Write a Follow-Up Letter

Writing a follow-up letter is no longer necessary today. However, recruiters still appreciate the extra time and effort made for a follow-up. It also serves as a good opportunity to contact individuals you meet in a business meeting or during a networking event. Here are some guidelines to follow when writing a follow-up letter:

1. Start with a Header

The header includes your name, address, and contact details. In the letter, stay professional by addressing the recipient using his last name. Include a thank you note for the time they spent on your resume, and provide a recap of your interview if necessary so that you may bring out a clearer picture of your application.

2. Use the Follow-Up Letter to Reiterate Your Attributes 

If you are applying for a job, remind your potential employer of your key skills. If you are representing your business, you can make a sales pitch. Offer up new insights to your appeal to add something new to your pitch.

3. Send Your Letter As Soon As Possible

If you have spoken to a recruiter over the phone regarding the job opportunity, do not wait after a week or two to send your follow-up letter. Instead, send it after the call, summing up all the details that you spoke about to help the recruiter with your application.

4. Be Polite and Concise

The rules of a follow-up letter are similar to that of any other business letter. It has to be short, polite, and it should convey the right tone of the message. Refrain from conveying any negative sentiments in your letter and instead show your continued interest in the position.

Frequently Asked Questions

What is the purpose of a follow-up letter?

The follow-up letter is used to remind a business contact or a recruiter to thank them for their time, or to remind them of what the meeting or interview was about.

When should you write a follow-up letter?

A follow-up letter is sent to the recruiter one to two weeks after submitting the resume and cover letter if there had not been any updates on the application. For business meetings, it is important to send a follow-up letter as soon as possible.

Why is it important to send a follow-up letter?

A follow-up letter reinforces your interest in the job and addresses issues and concerns that you may have during the interview. In these more modern times, it is acceptable to send the letter through email.

What do you include in your follow-up letter?

Make sure to thank the person you have spoken with in your follow-up letter. Indicate that you want the job and use the letter to address the issues and concerns that may have been raised during the interview. This letter also serves as the perfect opportunity to discuss other important points of your application.

How long should the follow-up letter be?

While there is no standard format for a follow-up letter, it should be no more than three paragraphs long and should include a “thank you” to the interviewer, as well as a reiterated interest in the position you were interviewed for.