Meetings are crucial for any large business or organization, which is why it’s required to email formal invitation notices. So, allow us to help cut down on the tedium with our Meeting Memo Templates. You can get our samples in formats supported by various platforms, like Google Docs and Mac Pages. Download today—quickly compose meeting announcement letters for school employees, office workers, and more!
How to Write a Meeting Memo
Chron, a business publication, talks about how memos are a staple in running an organization due to their function of informing large amounts of employees at once. So, whether it’s about customer complaints, office policies, or project agendas, memos are definitely a must in putting together upcoming internal conferences.
Meeting memos are relatively simple to make. However, if you’re new to writing one, then consider reading our tips below.
1. Prepare the Document Page for Your Meeting Memo
Your memo’s creation starts before you even write down anything. This means setting up the document layout beforehand.
In your processing software (e.g., MS Word, Apple Pages), choose either A4 or US letter as the page size for your memo, depending on which is considered the standard in your region. Next, set up 1-inch margins for bordering your content and keeping everything tidy.
2. Give Your Meeting Memo an Informative Title
Once a receiver opens the meeting memo in their inbox, it’s essential that they immediately identify what they’re reading. So, at the top of your document, enter a fairly simple title that accurately describes the following content. Write down a title that’s similar to “Executive Board Meeting - Projects Discussion” or “Employee Holiday Planning.”
3. Draft the Content in Your Meeting Memo
First, include some basic information about the upcoming meeting—such as the attendance, schedule, venue, and agenda. Then, put together a short yet informative summary about the meeting’s purpose along with special notes that attendees should know beforehand. Additionally, use different writing formats (like lists and grid tables) to better organize specific kinds of information.
4. Make Some Improvements to the Meeting Memo’s Presentation
In your meeting memo, adding a bit of professional flair is a good idea. In the upper section of your document, insert the company’s logo and a premade letterhead. Meanwhile, at the bottom, add a business email signature.
And that’s all our tips! Remember to also check out our Meeting Memo Templates to expedite your writing process.
